> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getrolio.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Email Templates

> Customize the emails Rolio sends on behalf of your organization.

## Overview

Rolio sends emails automatically for key events. You can customize subject lines and body text to match your organization's voice.

Go to **Admin → Emails** to manage templates.

## System Emails

| Email                   | Trigger                              |
| ----------------------- | ------------------------------------ |
| Profile Update Request  | Admin sends a magic link             |
| Member Directory Access | Member requests login link           |
| Admin Invitation        | Admin invites a co-admin             |
| Password Reset          | Admin requests password reset        |
| Update Submitted        | Member submits via magic link        |
| Update Approved         | Admin approves an update             |
| Update Rejected         | Admin rejects an update              |
| Member Added            | New member added (if notify enabled) |

## Editing a Template

1. Click **Edit** next to any template
2. Modify the **Subject line** and **Message body**
3. Use **variable chips** to insert dynamic values
4. Use **Email preview** to see how it looks
5. Click **Save changes**

### Available Variables

| Variable         | Description              |
| ---------------- | ------------------------ |
| `{org_name}`     | Your organization's name |
| `{member_first}` | Member's first name      |
| `{action_url}`   | The magic link URL       |
| `{expiry_date}`  | Link expiry date         |
| `{admin_email}`  | Admin's email address    |

## Plan Limits

| Plan            | Email Customization             |
| --------------- | ------------------------------- |
| Trial / Starter | Subject line only               |
| Pro             | Full subject + body, broadcasts |
| Organization    | + Custom HTML editor            |

## Broadcast Emails (Pro+)

1. Click **Compose & Send**
2. Select a template or write a custom message
3. Choose recipients (all members or a specific group)
4. Preview and confirm, then click **Send**