Email Templates - Rolio

Overview

Rolio sends emails automatically for key events. You can customize subject lines and body text to match your organization’s voice. Go to Admin → Emails to manage templates.

System Emails

Email	Trigger
Profile Update Request	Admin sends a magic link
Member Directory Access	Member requests login link
Admin Invitation	Admin invites a co-admin
Password Reset	Admin requests password reset
Update Submitted	Member submits via magic link
Update Approved	Admin approves an update
Update Rejected	Admin rejects an update
Member Added	New member added (if notify enabled)

Editing a Template

Click Edit next to any template
Modify the Subject line and Message body
Use variable chips to insert dynamic values
Use Email preview to see how it looks
Click Save changes

Available Variables

Variable	Description
`{org_name}`	Your organization’s name
`{member_first}`	Member’s first name
`{action_url}`	The magic link URL
`{expiry_date}`	Link expiry date
`{admin_email}`	Admin’s email address

Plan Limits

Plan	Email Customization
Trial / Starter	Subject line only
Pro	Full subject + body, broadcasts
Organization	+ Custom HTML editor

Broadcast Emails (Pro+)

Click Compose & Send
Select a template or write a custom message
Choose recipients (all members or a specific group)
Preview and confirm, then click Send